Book Checks

The following are the procedures pertaining to comparing our copy to the donated book.

• There are times when we receive a credit from a vendor or publisher. Almost all the procedures are same as paying regular invoices except for three items.
1. Highlight the entire line and change the text’s color to red after entering the correct information on the spreadsheet.
2. Change the approved date stamp so that the word will be CREDIT instead of APPROVED. Make sure to change the word back to APPROVED after stamping the three copies.
3. Use a red pen to write the following information: Rec’d and your initials, and the ledger and line numbers
• All these items allow Account Payable to know this is a credit memo.