Lost and Paid

The following are the procedures pertaining to Acquisitions.

1. Receive a lost and paid list from your supervisor. It should have the title, call number, location copy number and OCLC number. The items listed will be in order according to call number.
2. With a pencil in hand and a book truck, go to the appropriate areas in the collection. Look for the item on the shelf. If the item cannot be found, then check the surrounding books, as well as behind the books. There have been times when books have been accidently pushed into these areas.
3. If the item has been found, compare the book’s call number and copy number to that on the list. If there is a match, then pull the book off the shelf and take it with you. Leave the title on the list unmarked. If the book was not found, write an X next to the title.
4. Keep repeating steps 2-3 until the list is done.
5. Bring the list and any books found to your supervisor.

1. Look at the books and list handed to you by the student. If the book matches the information found on the list, then scan the book’s barcode into Millennium. Review the book’s item record to make sure the title is correct. If it is, proceed to step 2. If not, close the record and re-scan the item. There might have been a rare chance the barcode or call number was put on the wrong book. Search in the card catalog and Millennium for the right book for the call number. Search the collection for the other book, and if found, bring the book back so corrections can be made. Make note of this for withdrawal.
2. If the book matches the list and record, then look at the status on the record. If there is a $ symbol and no note to be found, then go ahead and change the status to available. To do this, double click in the white box next to status. A pop-up menu will appear with a list of statuses. The one you need to chose is “- AVAILABLE”. It will be the first option in the left column.
3. With the list in hand and a red pen, re-search the stacks for the books the student had not been able to find. If a book had been found, compare the list and book’s information to see if it is a match. If there is a match, pull the book off the shelf and take it with you. If it is not a match, then draw a line across the X.
4. After the search is completed, each item will have to be deleted from our system and OCLC Connexion. Enter each item using the OCLC number found on the list. Compare the title to that on the list to see if it is correct. If it is correct, check for the following items; status, note, and checked out. If it has been recently been checked out, then the book had been returned before the list had been printed.
5. Look at the procedure on how to withdrawal items on the lost and paid list.